Submissions

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Author Guidelines

Authors are invited to make a submission to this journal. All submissions will be assessed by an editor to determine whether they meet the aims and scope of this journal. Those considered to be a good fit will be sent for peer review before determining whether they will be accepted or rejected.

Before making a submission, authors are responsible for obtaining permission to publish any material included with the submission, such as photos, documents and datasets. All authors identified on the submission must consent to be identified as an author. Where appropriate, research should be approved by an appropriate ethics committee in accordance with the legal requirements of the study's country.

An editor may desk reject a submission if it does not meet minimum standards of quality. Before submitting, please ensure that the study design and research argument are structured and articulated properly. The title should be concise and the abstract should be able to stand on its own. This will increase the likelihood of reviewers agreeing to review the paper. When you're satisfied that your submission meets this standard, please follow the checklist below to prepare your submission.

1. REQUIRED FILES

Each submission must include:

  • Title Page File (separate Word document)
  • Main Manuscript File (blinded)
  • Tables File(s)
  • Figures (PowerPoint format)
  • Manuscript Highlights File
  • Required Documentation (as applicable to study type)

2. TITLE PAGE FILE SPECIFICATIONS

  • 1. Manuscript Title:
    • Clear, concise, and reflective of content
    • No abbreviations unless standard
  • 2. Author Information:
    • Full names with academic degrees
    • Institutional affiliations
    • Complete institutional addresses
    • Email addresses
    • ORCID identifier (mandatory for corresponding author, optional for others)
  • 3. Corresponding Author Details:
    • Complete contact information
    • Institutional address
    • Telephone number
    • Email address
    • ORCID identifier (mandatory)

3. MAIN MANUSCRIPT STRUCTURE

  • 1. Blinding Requirements:
    • Remove all author identification
    • Delete self-referential phrases
  • 2. Required Sections:
    • Abstract (250 words maximum):
      • Structured format: Introduction, Methods, Results, Conclusions
      • No undefined abbreviations
      • No citations
    • b) Keywords:
      • 3-6 keywords
    • c) Main Text:
      • Introduction
      • Methods
      • Results
      • Discussion
      • Conclusions
    • d) Declarations:
      • Conflicts of Interest (if no write N/A)
      • Ethics Approval/IRB Statement (if no write N/A)
      • Informed Consent Statement (if no write N/A)
      • Clinical Trial Registration (if no write N/A)
      • Funding Sources (if no write N/A)
      • Acknowledgements (if no write N/A)
      • Data Availability Statement (if not applicable, write the reason)
      • Large-Language Model (LLM) – Generative AI Use Statement (if applicable, if no write N/A)
        • Example LLM Statement: "We have employed an advanced Large Language Model (LLM) to enhance and refine the English-language writing. This process focused solely on improving the text's clarity and style, without generating or adding any new information to the content."
      • Authors Contribution Statement (mandatory)
        • Example Authors Contribution Statement:List each author's specific contributions using Credit taxonomy (e.g., Conceptualization, Methodology, Software, etc.)
      • e) References:

        • Vancouver citation style formatting, every reference should have DOI, and PMCID/PMID if not available please add URL. 

        • Chronological citation order

4. FIGURES AND TABLES SPECIFICATIONS

  • 1. Figures:
    • Format: PowerPoint files only (mandatory)
    • Dimensions:
      • Minimum: 1200 x 1200 pixels
      • Maximum: 3000 x 3000 pixels
      • Resolution: minimum 300 dpi
    • Each figure on separate slide
    • Legend requirements:
      • Place below figure
      • Define all abbreviations
      • Explain any symbols or markers
      • Include scale bars where applicable
    • Color usage must be scientifically justified
  • 2. Tables:
    • Format: Word document
    • Structure:
      • Clear, descriptive titles
      • No vertical lines
      • Consistent cell formatting
    • Legend requirements:
      • Place below table
      • Define all abbreviations
      • Explain any symbols or statistical notations
      • Include additional notes if necessary

5. REQUIRED DOCUMENTATION BY MANUSCRIPT TYPE

  • Editorial, Review, Frontier, Field of Vision, Minireview, Letter to The Editor, Correction, Retraction Note
    • None required.
  • Basic Science / Pre-Clinical Study
    • Clinical Trial Registration Statement
      • It is recommended that the authors register their clinical trials in a public trials registry.
    • Institutional Animal Care and Use Committee Statement
      • Required for research involving animals.
    • The ARRIVE Guidelines
      • Required for basic research using animals.
  • Retrospective Study, Clinical Practice Study
    • Clinical Trial Registration Statement
      • Required for any clinical research study.
    • Signed Informed Consent Form(s)
      • Required for research involving human subjects.
  • Case Control Study, Observational Study, Retrospective Cohort Study
    • Clinical Trial Registration Statement
      • Required for clinical research studies.
    • Signed Informed Consent Form(s)
      • Required for research involving human subjects.
    • STROBE Statement
      • Required for observational, case control, and retrospective cohort studies.
  • Clinical Trials Study, Prospective Study, Randomized Controlled Trial, Randomized Clinical Trial
    • Clinical Trial Registration Statement
      • Required for any clinical research study.
    • Signed Informed Consent Form(s)
      • Required for research involving human subjects.
    • CONSORT 2010 Statement
      • Required for clinical trials and randomized studies.
  • Evidence-Based Medicine, Scientometrics, Systematic Review, Meta-Analysis
    • PRISMA 2020 Checklist
      • Required for systematic reviews and meta-analyses.
  • Case Report
    • Signed Consent for Treatment Form(s)
      • Required for case reports involving patient data.
    • CARE Checklist
      • Required for all case reports.

6. REVISION REQUIREMENTS

  • 1. Revised Manuscript Versions:
    • Version 1: Changes highlighted in yellow
    • Version 2: Clean copy
  • 2. Response to Reviewers:
    • Point-by-point response
    • Page/line numbers for changes
    • Justification for declined suggestions

COMPLIANCE STATEMENT

Manuscripts that do not conform to these specifications will be returned without review. Authors are required to verify compliance with all requirements before submission. The editorial office maintains the right to reject manuscripts that do not meet these standards even after initial screening.

 

Author Charges Policy

No Charges: Our journal does not impose any fees at any stage of the manuscript processing, from submission to publication, including:

  • Submission fees
  • Editorial processing charges
  • Article processing charges (APCs)
  • Page charges
  • Color charges

Fee Waivers: We do not currently offer fee waivers, as there are no charges applicable.

Withdrawal Charges: There are no fees for withdrawing an article post-submission. However, authors are encouraged to consider carefully before submitting their manuscripts to avoid unnecessary processing.

 

Plagiarism Policy:

Commitment to Originality: We are committed to upholding the highest standards of publication ethics and integrity. As part of this commitment, all submissions are thoroughly checked for plagiarism before publication.

Plagiarism Checking Process: We use advanced plagiarism detection tools, such as iThenticate and Turnitin, to analyze each manuscript. Authors are strongly encouraged to check their work for originality before submission to ensure compliance with our plagiarism policy.

Acceptance Criteria: The similarity score must be less than 20% to meet our criteria for publication. Manuscripts exceeding this threshold may be rejected or returned to the author for modification.

Submission Preparation Checklist

All submissions must meet the following requirements.

  • This submission meets the requirements outlined in the Author Guidelines.
  • This submission has not been previously published, nor is it before another journal for consideration.
  • All references have been checked for accuracy and completeness.
  • All tables and figures have been numbered and labeled.
  • Permission has been obtained to publish all photos, datasets and other material provided with this submission.

Original Article

Section default policy

Privacy Statement

Privacy Policy of ASIDE Health Sciences Journal

ASIDE Health Sciences Journal is committed to protecting the privacy of its authors, reviewers, editors, readers, and website users. This Privacy Policy explains how personal information is collected, used, disclosed, and protected when you use the journal website, submit a manuscript, register for an account, serve as a reviewer or editor, or otherwise interact with the journal.

ASIDE Health Sciences Journal is published and owned by PubPorta Publishing LLC, 16192 Coastal Highway, Lewes, Delaware 19958, USA. Academic oversight and scholarly guidance are provided by the American Society for Inclusion, Diversity, and Equity in Healthcare (ASIDE).

For purposes of website operation, manuscript processing, and journal administration, PubPorta Publishing LLC is the entity responsible for the processing of personal information described in this policy, except where another party is expressly identified.

1. Scope

This Privacy Policy applies to personal information collected through the ASIDE Health Sciences Journal website, manuscript submission and peer review system, journal communications, and related services that refer to this policy.

This policy does not apply to third-party websites or services that may be linked from the journal website. Users should review the privacy policies of those third parties separately.

2. Information We Collect

We may collect the following categories of personal information:

a. Information you provide directly

This may include:

  • Name

  • Email address

  • Institutional affiliation

  • Country

  • ORCID iD and professional profile details

  • Username and login credentials

  • Correspondence submitted through forms or email

  • Manuscript-related information, including author details, reviewer comments, editorial decisions, and supporting files

b. Information collected through journal operations

When you submit, review, edit, or publish content through the journal, we may collect and process information necessary to:

  • Manage submissions and peer review

  • Communicate editorial decisions

  • Publish articles and related metadata

  • Maintain the scholarly record

c. Automatically collected information

When you visit the website, certain information may be collected automatically, such as:

  • IP address

  • Browser type

  • Device type

  • Operating system

  • Pages visited

  • Referral source

  • Date and time of access

  • Cookies and similar technologies used for site functionality, security, preferences, and usage analysis

3. How We Use Personal Information

We use personal information for legitimate journal and publishing purposes, including to:

  • Operate, maintain, and secure the journal website and submission system

  • Register and manage user accounts

  • Process manuscript submissions, peer review, editorial decisions, and publication

  • Communicate with authors, reviewers, editors, and readers

  • Publish articles, author names, affiliations, abstracts, and other article metadata as part of the scholarly record

  • Detect, prevent, and address fraud, misuse, security incidents, or unethical publishing practices

  • Comply with legal, regulatory, ethical, and archiving obligations

  • Improve the functionality, usability, and performance of the website and journal services

We do not sell personal information to third parties.

4. Legal Basis for Processing

Where applicable under data protection law, we process personal information on one or more of the following bases:

  • Your consent

  • Performance of a contract or steps requested before entering into a contract

  • Compliance with legal or regulatory obligations

  • Legitimate interests in operating, securing, improving, and administering the journal and preserving the scholarly record

5. Sharing of Information

We may share personal information only as necessary for legitimate publishing and operational purposes, including with:

  • Editors, editorial staff, and reviewers involved in manuscript handling

  • Service providers supporting website hosting, manuscript management, security, archiving, indexing, production, DOI registration, and related publishing functions

  • Indexing, abstracting, and archiving services in connection with published content and article metadata

  • Legal, regulatory, or governmental authorities where disclosure is required by law or necessary to protect rights, safety, or the integrity of the journal

Reviewer identities will be handled in accordance with the journal’s peer review model and editorial policies.

6. Cookies and Similar Technologies

The journal website may use cookies and similar technologies to:

  • Maintain secure login sessions

  • Remember user preferences

  • Support essential website functions

  • Analyze traffic and website performance

  • Improve user experience

You may be able to manage cookies through your browser settings. Disabling some cookies may affect site functionality.

7. Data Retention

We retain personal information only for as long as reasonably necessary for journal operations, publication processes, recordkeeping, legal compliance, dispute resolution, security, and preservation of the scholarly record.

Because scholarly publishing requires long-term integrity of the publication record, certain information related to submissions, editorial history, published articles, authorship, and metadata may be retained for an extended period or permanently where appropriate.

8. Data Security

We use reasonable administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction. However, no method of internet transmission or electronic storage is completely secure, and absolute security cannot be guaranteed.

9. International Data Transfers

Personal information may be processed or stored in countries other than your own, including where hosting providers, publishing vendors, or service providers operate. Where required, we take reasonable steps to ensure that such transfers are subject to appropriate safeguards consistent with applicable law.

10. Your Rights

Depending on your location and applicable law, you may have the right to:

  • Request access to personal information we hold about you

  • Request correction of inaccurate or incomplete information

  • Request deletion of personal information, where legally permissible

  • Object to or request restriction of certain processing

  • Withdraw consent where processing is based on consent

  • Request information about how your data is used

These rights are subject to legal, ethical, editorial, and record-retention obligations that apply to scholarly publishing.

11. Published Content and the Scholarly Record

Please note that author names, affiliations, article metadata, acknowledgments, conflict-of-interest disclosures, funding information, and other publication-related information may appear in published articles and associated records. Once published, such information may be disseminated through indexing, archiving, and citation systems as part of the permanent scholarly record.

12. Children’s Privacy

The journal website and services are intended for researchers, clinicians, academics, professionals, and other adult users involved in scholarly communication. They are not directed to children.

13. Changes to This Privacy Policy

We may revise this Privacy Policy from time to time to reflect updates in journal operations, legal requirements, or website practices. The updated version will be posted on this page with the effective date. Continued use of the website or journal services after changes become effective constitutes acceptance of the revised policy.

14. Contact

Questions or requests regarding this Privacy Policy may be directed to:

PubPorta Publishing LLC
16192 Coastal Highway
Lewes, Delaware 19958
USA

Email: [email protected]