Privacy Statement

ASIDE Endocrinology Privacy Policy

Commitment to Privacy

At ASIDE Endocrinology, we are committed to maintaining the trust and confidence of our authors, reviewers, editors, readers, and partners. This Privacy Policy explains how we collect, use, share, and protect personal information across our platforms, including our journal website, manuscript submission and peer-review system (OJS), and any services that link to this policy.

Scope of the Privacy Policy

This policy applies to services offered by ASIDE Endocrinology, including our digital publishing platform, journal communications, and any events or programs that reference this document. This policy may be supplemented by additional terms presented at the point of collection. The controlling entity for personal information processed through our services is ASIDE (American Society for Inclusion, Diversity, and Equity in Healthcare), as described within our services and publisher information.

Collection of Information

We collect information through three primary methods:

  1. Direct Inputs
    Information you provide directly, such as:

  • Name, email, affiliation, and contact details

  • Login credentials and user profile information

  • Professional background (e.g., role, specialty, reviewer interests)

  • Manuscript submissions and related files, author metadata, and correspondence

  • Peer-review reports, editorial decisions, and communications

  • Payment or billing details (if applicable to a service you use)

  1. Institutional Data
    Information provided by affiliated institutions (where relevant) to support access, subscriptions, or participation, such as contact and registration details.

  2. Automated Technologies
    Information collected automatically through cookies and similar technologies, including:

  • IP address, browser type, device, and system information

  • Log data and usage analytics (pages viewed, time on site, clicks)

  • Session and performance data to maintain security and improve functionality

Use of Collected Information

We use personal information to operate and improve the journal and publishing services, including to:

  • Create and manage user accounts and provide access to OJS services

  • Process manuscript submissions, peer review, editorial decisions, and publication workflows

  • Communicate about submissions, reviews, publication status, and journal updates

  • Provide relevant content, guidance, and system notifications

  • Maintain platform integrity, detect abuse, and ensure security

  • Perform analytics, audits, quality improvement, and operational planning

  • Comply with legal obligations and enforce our policies

Sharing of Information

We may share personal information in limited situations, including:

  1. Editorial and Publishing Workflows

  • Author, reviewer, and editor information is shared within the submission and review process as required for editorial operations.

  • Published articles may include author names, affiliations, and other metadata as part of the scholarly record.

  1. Affiliates and Service Providers
    We may use trusted service providers (e.g., hosting, analytics, email delivery, DOI registration, and metadata services) who process data on our behalf and are expected to protect it appropriately.

  2. Institutional Administrators
    Where applicable, for managing institutional access, subscriptions, or service participation.

  3. Legal and Safety Requirements
    We may disclose information when required to comply with law, respond to lawful requests, protect rights and safety, or investigate misuse.

Your Rights and Choices

Depending on your location and applicable laws, you may have the right to:

  • Access, correct, or update your personal information

  • Request deletion of certain personal information (subject to publishing and record-keeping requirements)

  • Restrict or object to certain processing activities

  • Manage communication preferences (e.g., newsletters or announcements)

You can often update profile information directly in your OJS account. For additional requests, contact us using the information below.

Security and Retention

We use administrative, technical, and organizational safeguards to protect personal information against unauthorized access, loss, misuse, or alteration. We retain personal information only as long as necessary for editorial operations, publication integrity, legal compliance, and legitimate business purposes. Some information (e.g., publication metadata) may remain part of the permanent scholarly record.

International Data Transfers

Your information may be processed in countries where ASIDE or its service providers operate. Where international transfers occur, we apply appropriate safeguards to help protect your information consistent with this policy.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in practices, technology, or legal requirements. We will post the updated version on our journal platform and may provide additional notice for significant changes.

Contact Information

For questions, requests, or concerns regarding this Privacy Policy or data practices, please contact ASIDE using the contact details listed on the journal website in the Contact section.